Falaah Falaah AI

Triggers & Schedules

Understand the event triggers and scheduled times that start Muin workflows — from real-time events to cron-based schedules.

Every workflow starts with a trigger — the condition that causes it to fire. Muin supports real-time event triggers and scheduled (time-based) triggers.

Event Triggers

Event triggers fire when something happens in Muin. Choose one when you want an immediate, condition-based response.

Finance Events

Trigger Fires when
Invoice created A new invoice is saved
Invoice approved Invoice moves to Approved status
Invoice overdue Invoice passes its due date unpaid
Bill created A new bill is received
Payment received An inbound payment is recorded
Expense submitted An employee submits an expense report

Document Events

Trigger Fires when
Document uploaded A new document is added to the library
Document processed AI processing completes
Document expiring A document’s expiry date is N days away
Signature requested An e-signature request is sent
Signature completed All signatories have signed

HR Events

Trigger Fires when
Employee created A new employee record is added
Employee offboarded An employee’s status is set to Terminated
Certification expiring A certification expires within N days
Policy published A new compliance policy is activated

Vendor Events

Trigger Fires when
Vendor created A new vendor record is added
Vendor verified Verification status changes to Verified
Vendor document expiring A vendor-submitted document nears expiry

Nonprofit Events

Trigger Fires when
Donation received A new donation is recorded
Pledge fulfilled A pledge payment is completed
Grant awarded A grant application is approved
Volunteer registered A new volunteer signs up

Form Events

Trigger Fires when
Form submitted A public form receives a new submission

Scheduled Triggers

Scheduled triggers fire on a time-based cadence regardless of activity. Use them for regular summaries, compliance checks, and periodic reminders.

Schedule Options

Option Example use
Daily Send a daily cash-flow summary every morning at 8 AM
Weekly Send a weekly invoice aging report every Monday
Monthly Generate a monthly compliance report on the 1st
Custom (cron) Run every weekday at 9 AM, or on the last business day of the month

Setting Up a Schedule

  1. In the workflow builder, select Scheduled as the trigger type
  2. Choose Daily, Weekly, Monthly, or Custom
  3. Set the time and timezone
  4. For Custom, enter a cron expression (e.g., 0 9 * * 1-5 for weekdays at 9 AM)

Trigger Conditions (Filters)

After selecting a trigger, add conditions to filter which events actually fire the workflow:

  • Amount — e.g., only fire for invoices over $10,000
  • Category / Type — e.g., only for “IT Vendor” category vendors
  • Status — e.g., only when an invoice moves to “Overdue” (not just any status change)
  • Assigned user — e.g., only for records assigned to a specific team member
  • Custom field value — filter on any custom field

Conditions use AND logic by default. Add OR groups for more complex logic.

Testing a Trigger

Before activating a workflow, test it with a real event:

  1. Click Test Trigger in the workflow builder
  2. Select a recent record that matches your trigger conditions
  3. Muin simulates the workflow run and shows what each step would do
  4. Confirm the output looks correct, then Activate

Next Steps