Contracts

Contracts keeps every vendor and customer contract in one place. With Muin for Spend, the prices in your contracts also check the bills you pay.

When you’d use this

• You need one list of every contract, with its dates and value.
• You want a bill stopped when it charges more than the contract allows.
• You want a decision on each renewal before the contract renews or ends.
• You bill a customer on a schedule set by a contract.

Find it

• Finance > Money Out has Contract repository and Contract obligations. Every organization with Finance has these two pages.
• Muin for Spend > Contracts has Contracts overview, Terms to confirm, Contract risk and Explorer. These need Muin for Spend.
• /contracts opens the Contracts overview.

What comes with Finance, and what Spend adds

Part	Comes with
Contract repository, contract detail and contract obligations	Finance
Obligation reminders in the Inbox	Finance
Import contracts (reading contract PDFs)	Muin for Spend
Terms to confirm	Muin for Spend
Bills held above the contract price	Muin for Spend
Renewal tasks in the Inbox	Muin for Spend
Contracts overview and Contract risk	Muin for Spend

Without Muin for Spend

• The Spend pages stay in the Finance > Money Out menu with a lock mark.
• Under each locked entry, a line reads “Included with Muin for Spend”.
• A locked section on a page reads “Part of Muin for Spend”.
• An owner or admin sees “Add Muin for Spend to hold bills above contract price, check terms and see contract risk.” and a See products button.
• Anyone else sees “Ask an owner or admin of this workspace to add Muin for Spend.”

The contract-to-pay flow

Step	Where	Guide
1. Add or import the contract	Contract repository	Contract repository and import
2. Confirm its priced terms	Terms to confirm	Confirm contract terms
3. A bill above the contract price is held	Bill detail, Inbox	Bills held above the contract price
4. Decide the renewal	Inbox	Contract renewals

Customer contracts can carry a billing schedule and go out for signature. See Customer contracts, billing and signature.

Contracts overview

• Renewing in the next 90 days lists each contract ending soon, with its days left.
• Value by counterparty shows what your contracts commit and what has been used.
• Charged above contract price shows overcharges found and recovered.
• Bills held above contract price lists each held bill, the amount over and the date it was held.

Who can do what

• Seeing contracts needs the Vendor contracts view permission.
• Adding, importing or confirming terms needs the Vendor contracts edit permission.
• Access is set in Settings > Organization > Roles & Permissions.

When it goes wrong

• “Part of Muin for Spend”: your organization does not have Muin for Spend. An owner or admin can add it from See products.
• A Contracts page is missing from the menu: your role has no vendor contracts access. Ask an admin.

Next step

Open the contract repository and import your contracts.