Importing and Exporting Your Data

The Data Import hub (Settings → Data Import) is where you bring existing records into Muin and take your data back out.

Importing from CSV

Choose what you’re importing (the hub lists the supported record types).
Download the template for that type so your columns line up.
Upload your CSV: Muin maps the columns and shows a preview before anything is written.
Review the preview, fix any flagged rows, and confirm the import.

Imports are validated row-by-row: rows that fail validation are reported so you can correct and re-upload, rather than silently dropping data.

Grant and rental history

Three import types bring in history that Muin’s agents then check:

Grants: the grants you already track, each at its own status (awarded, applied for, declined and so on). An award amount is needed only on a grant that was awarded.
Grant Spending (ledger by grant): a ledger export from your books, one row per expense line, with its date, amount and the grant number it is charged to. Each line lands as an approved expense charged to that grant and is checked against the grant’s allowability rules. Import the grants first. See Import your grant history and grant ledger.
Facility Rental History: past hall and room rentals, one row per booking. Bookings dated before today land as completed, staff get no new-booking notifications, and your own booking id is kept and searchable. See Import past bookings.

Exporting

Most list screens across Muin offer an Export CSV action for the records you’re viewing (with current filters applied). Use exports for backups, board reporting, or analysis in a spreadsheet.

Exporting your whole account

The account owner can download everything your organization keeps in Muin as one ZIP file, at any time, including while the account is read-only and after it has closed. The same export is offered in each of these places:

Settings → Billing: the Your data card has Download your data. Billing is open to owners only.
Settings → Data Vault: the Download all your data card. Other members see a note asking the owner to export it.
The read-only banner after cancelling: Download your data opens the Your data card on Billing.
When you cancel: the cancel confirmation offers Download your data.
When your trial or plan has ended: the account-closed screen has an Export My Data button.
When you choose to start fresh: the cleanup step shows Export my data first before anything is removed.

Press the button and Muin prepares the export in the background. Only one export runs at a time; pressing the button while one is being prepared shows that one. Keep the page open: it shows the progress, then Export ready with the number of records and files and a Download your data (.zip) link. The link is valid for one hour; press Export again for a fresh one.

A ready archive is kept for 7 days, then deleted automatically. After that the export shows as expired; start a new one whenever you need it. An export still unfinished after an hour is marked failed with the reason, so you can start another.

The archive holds every record your organization keeps in Muin as JSON, one file per kind of record, plus your stored documents and tax receipts. Passwords and other sign-in secrets are left out. If a stored file cannot be read, the screen says how many, and manifest.json inside the archive names each one. If the export fails, the screen says so and nothing is downloaded; press Try the export again.

To download only your own personal data rather than the whole organization’s, use Settings → Privacy & Data → Export My Data.

Tips

Start with the provided template: matching the column headers is the most reliable way to get a clean import.
Import a small sample first to confirm the mapping, then run the full file.
Exports respect your active filters, so narrow the list first if you only need a subset.