Grant Finder + Tracker: Find and Track Grants for Your Nonprofit

Muin looks for grants that fit your organization, keeps an eye on the funder pages you care about, tells you what a funder has given and to whom, and checks the registrations a funder will look at before you apply. Each fact names where it came from and when it was read. It also keeps track of the grants you save: deadlines, proposals, attachments, reminders and renewals.

Watch it done: a 2-minute walkthrough video of setting it up on the Product Home.

Set up Grant Finder + Tracker

Grant Finder + Tracker has its own Product Home. Open Products in the menu, then Grant Finder + Tracker. Owners and admins see it. The first time you open it, the home says what the product is for and shows three numbered steps with a first action.

Click Run setup. If Muin already knows your mission, your state and your yearly budget, setup starts right away. Otherwise it asks three questions first:
- What does your organization do? A sentence or two is enough.
- Which state do you work in?
- What is your yearly budget, in dollars? Answers Muin already has are filled in, from your profile, your address, your IRS record or your latest Form 990, and each says where it came from, for example From your IRS record or Budget from your 2024 Form 990.
Click Save and run setup. Your mission and budget are saved to your Company Profile, and your state to your organization’s address.
Setup then does three things and shows the result of each:
- Turns on the Grant Finder agent.
- Reads your website and your public tax filings, and fills in profile details that are still empty: mission, programs, service area, kind of organization and yearly budget. It never overwrites what you typed. With no website on file, it says so and skips this step.
- Starts your first scan. Matches show on Find grants when it finishes, usually within a few minutes.

You can run setup again. It only fills what is empty and does not start a second first scan.

The checklist

Check	Done when
Grant Finder is turned on	The agent is on
Your profile has what grant matching needs	Mission, state and yearly budget are set. Otherwise it names what is missing
Your first grant scan finished	A scan has saved results, for example “12 matching grants, scanned 2026-10-11”
Save the grants you want to apply for	Optional. Shows how many grants are saved and how many are in progress

Each check that is not done links to the screen that finishes it. The Your grants card on the Product Home shows your latest scan, with Browse your matches and Tracked grants.

What it costs

Plan	Tracked grants	Price
Free	5	$0
Monthly	Unlimited	$39 a month
Yearly	Unlimited	$349 a year

Tracked grants are the grants you Track. When you reach the free limit, Track shows an upgrade card instead of tracking a sixth grant. Tracking a grant you already track never counts twice. If your organization is on a Muin plan, your plan’s limits apply instead.

Each scan uses AI credits. Opening your saved results on Find grants or the Product Home uses none.

Drafting is included in Grant Finder (paid) and the Grants Solution, and in every Plan.

Find grants

Find grants that fit your organization from public program pages, IRS grant records and federal listings.

When you’d use this:

You want a list of open grants that fit your programs, service area and budget.
You want to know which grants close soon.
You want to see grants you are not eligible for, and why.

Run a scan

Go to Grant Seeking > Find grants. It opens the Find grants card on the Grant Calendar. You can also click Find grants on Grant Seeking > Received Grants, on the grants card of the Nonprofit Overview, or Browse your matches on the Product Home.
The first time, the page walks you through three steps:
- Complete your Company Profile: mission, programs, service area and budget. A complete profile gives better matches.
- Add funders or program pages you want watched (optional): we read each page on every scan and show what it says.
- Run your first scan: the scan runs in the background. You can leave this page.
Optionally fill Focus areas (optional, comma separated): topics to search beyond your active programs. Leave it blank to use your programs.
Click Scan (later Scan again).

While the scan runs the page shows its progress, for example Searching 4 kinds of sources: 2 of 4 done. A second click while it runs says A scan is already running, started 10:42. and does not start another one. Results are saved with the time of the scan (Scanned 7 Oct 2026, 10:44), so you can leave and come back. Scheduled scans read Scanned automatically on 6 Oct 2026.

If the scan cannot finish, the page says The scan could not finish. Check your sources setting or try again in a few minutes. with Try again and Run details.

What Grant Finder searches

Federal listings (Grants.gov).
IRS records of grants paid by foundations, for all 50 states, refreshed monthly. Funder data comes from the IRS 990 and 990-PF returns. Foundations that gave in your own city, or a city you serve, come first, then the rest of your state. Each funder says what it is: a community foundation, a corporate foundation, a faith-based funder, a private foundation or a grantmaking charity. Corporate foundations count as Corporate in Funder types. Data as of beside funder results gives the date of the newest return loaded and how many funders it covers.
State, county and city program pages chosen by your organization’s location. State grant pages are included for 11 states, each with its Nonprofit Security Grant Program (NSGP) page.
Community foundation grant pages and company community-grant pages, and news feeds (RSS or Atom) where a city or foundation posts its grant notices. Each is read at most once a day and shared by every scan that day. Muin follows each site’s robots.txt.
The pages you watch (see below).

Setup’s first scan, Scan again and scheduled scans all search the same sources with the same settings.

Your location comes from your organization address. If you also serve other counties or cities, add them in Settings > Organization > Places you also serve. Each scan then searches those places too, with their state and county. A city you add must be a real place in the county you chose; one that is not is refused and nothing is saved. Places in the Grant Finder settings narrows a scan to your service area, your state, or national only.

Reading the results

Dollar tiles lead the results:

Potential across matches: the awards the matches state, added up. Under it, how many matches state an amount, how many do not, and how many are past funders, for example 1 stated · 3 not stated · 6 past funders. A match that states no amount shows Not stated, never $0, and is never counted as $0.
Largest award and Closing in 30 days: the biggest single award, and the money in matches that close within 30 days.
Each match’s award uses the wording of its source, not a label Muin made up.
Past funders usually give: the typical grant of each funder found in IRS filings, added up. It is based on what they gave before and is not an open offer, so it is never part of Potential across matches.

The summary line counts the matches, the strong fits and the grants due soon. Due soon lists grants with a close deadline and the days left. Matching grants is one list, best match first. Above it:

Search by grant or funder narrows the list by name.
Show: All matches, Open now (programs taking applications, and past funders whose own site says they are open), Past funders or New this scan.
Sort by: Best match, Largest amount, Closing soonest or New first.

Showing 3 of 10 says how many the search and filter leave. Each match shows:

Match score: how well the grant fits your profile. 80% and above is a strong fit, 60% to 79% a possible fit, and below 60% a weak fit.
The funder’s full name and the deadline. A grant with no closing date reads Open (rolling); an announced round with no date yet reads Deadline to be announced; a deadline more than a year away reads Open (rolling) until the date.
Status: what the program page said on the date shown, for example Open, read 7 Oct 2026. Funders change pages; check before you apply. When two readings disagree the status reads Check the page: read Open on 6 Oct and Closed on 5 Oct. When the page could not be read it reads Unknown: we could not read this page, never Closed.
Open the program page and About this funder.
Track, which adds the grant to Received Grants. Once tracked it shows its stage, for example Tracked: Awarded, and opens the grant, whose Next steps say what to do now.

Past funders are foundations whose IRS filings show grants to groups like yours. They are in the same list, labelled Past funder: gave to groups like yours, never as a grant on offer. For each one Muin reads its own website for a grants or apply page and says what it found, with the page and its sentence:

Open now, closes 15 Jan 2027 when the page says it is taking applications.
Invitation only when the page or the funder’s tax return says it does not take unsolicited requests. Open About this funder to see who it funds.
No open call found when the page was read and states none.
Could not read its site with the reason, for example when the return names no website.

Each past funder also lists its most recent grants to groups like yours (recipient, amount and year) and whether its return says it accepts unsolicited requests. Funders the score would rank alike are told apart by that record: more grants to groups like yours, a grant in your own city, and a grant in the latest year all count.

Grants you cannot apply for are left out with a reason, for example 3 grants left out because you are not an eligible applicant. Open the list to see each one. Grants open only to tribal governments are left out for organizations that are not tribal governments.

Some sites block automated readers. When a page refuses the first read, Muin tries once more the way a browser would. If some pages still could not be read, the results say so, for example We could not read 1 page(s) (FEMA). Each is listed with its link.

Add these to your profile for better matches lists the profile details that would improve the scan. Each links to your Company Profile.

Teach it what fits

Grant matching learns from your team. People who can edit grant proposals can:

Mark a match Good fit or Poor fit, with a short reason. The next scan moves a Poor fit program down by 15 points and lifts a Good fit one by 5% of its headroom. A Poor fit program is never hidden. Why this match names the adjustment and your reason, and lists Past feedback for that program and its funder.
Click Never show on a match to hide its funder from every later scan, with a short reason, for example a funder that told you it does not fund your work. Hidden funders are listed under Funders scans leave out; Show again brings one back.
Write Notes for future matching, for example “We do not run capital projects”. Every later scan reads them.
Click Re-score with our notes to scan again now. Each match shows how its score changed since the last scan.

The card shows the Fit rate of the top 5: the share of your judged top 5 matches marked Good fit, beside the last scan’s. When a tracked grant is awarded or declined, that answer appears as past feedback on the funder’s other programs.

Grants you won before using Muin count too. Add them on Received Grants with Add a past grant, or confirm the ones Muin reads from award letters you upload. Matching then favours those funders and sizes awards against what you have actually won. See Past grants.

When the same Poor fit reason is given three times, Muin suggests a rule. Only the organization owner can accept it (and reword it) or dismiss it. A dismissed rule is not suggested again.

Track a grant

Click Track on a match. Tracked grants appear in Received Grants. On the free plan you can save 5 grants; see What it costs.

When your organization has the Grant Application Lifecycle workflow turned on, tracking also researches the funder and adds a task to decide whether to pursue the grant. Drafting starts only when you choose to pursue it, so no credits are spent on a draft nobody chose. To turn it on, go to Workflows > Catalog, open Grant Application Lifecycle, click Use Template and then Activate. Without it, tracking only adds the grant, and you can open About this funder yourself.

Change what we search

Click Change what we search to open the Grant Finder settings: Sources, Places, Funder types, Minimum score, Call a deadline close when it is within and Opportunities to bring back, plus:

Grants to read closely each scan (default 80): how many of the grants and funders found are scored against your profile. More finds more and takes longer.
Check past funders’ websites (on by default).
Years of grant history to read (default 3) and Grants to groups like yours, at least (default 1): a past funder with fewer such grants in that time is left out, with the count stated.

Every scan records the settings it used. The scan schedule is on the agent’s Schedule card. Grant Finder alerts your Inbox when a grant scores 70% or better or a match is closing soon, one task per opportunity. A funder found only in IRS filings has no application window anyone can confirm, so it stays in the results list and raises no task.

What Muin reads when matching

Grant matching reads your Company Profile and your programs. It also reads your Muin records, such as people served, volunteer hours and grants you received. Proposal drafting reads the same records.

The setting is at Find grants > What Muin reads.

The sources

Each source has its own switch. A source shows only when your organization uses that Muin feature.

Source	What is read
Documents	Figures from uploaded 990s, annual reports and budgets
Grants you received	Awards, funders and totals from the last 5 years
Distribution	Distributions by program and people served, last 12 months
Programs	People served by program, last 12 months
Volunteers	Volunteer hours and positions
Impact metrics	Your published impact metrics
Events and calendar	Number of events by type and month, and the titles of public events
Campaigns	Names and counts of active public campaigns
Partners and donation locations	Partner organization names and the number of locations
In-kind donations	Item categories and counts
Forms	Names of published forms, such as intake or sign-up, and how many submissions each has
Features you use	The names of the Muin features you have turned on

What is never read

Muin reads totals, counts and names of things such as programs, events, campaigns and forms.
It never reads a person’s name.
It never reads what a message says.
It never reads a case record.
It never reads a health record.
A count under 5 shows as “fewer than 5”.
Only public events are read by title.
Each fact names its period and says “from your Muin records”.

Turn a source off

All sources are on to start. To stop Muin reading one, open Find grants > What Muin reads and switch that source off. Scans and proposal drafts leave out a source that is off. Switch it on again at any time.

The preview

Each source shows a preview of the facts the next scan will read, up to 5 lines. Check it to see exactly what Muin will use.

Where the facts show up

Open Why this match on a match. Facts taken from your records are listed under Your Muin records.

Pages you watch

Pages we read on every scan, in addition to the public sources we search for everyone.

When you’d use this:

A funder you know publishes its grant round on its own website.
A program page is where applications open and close.

Add a page

On the Grant Calendar, click Add a page on the Pages you watch card.
With no pages yet, the card shows two steps: Copy the address of a funder’s grant page or a program’s application page (use the page that says when applications open and close), then Paste it here and give it a name you will recognize.
Fill in:
- Page address: a funder’s grant page or a program’s application page. We read it on each scan and show what it says with the date we read it. It must start with https.
- Name: what to call it in your results, for example “County human services fund”.
Click Save and read now. The page is read at once and on every scan.

Messages you may see:

Enter a full address starting with https://
This page is already on your list.
We could not read this page. We will list it with its link so you can check it.

Each watched page shows its latest status as read on a date, or Not read yet. It is read on the next scan. Click Remove to stop watching a page.

From the Grantor Directory, Watch this funder’s grant page opens the same form with the address and name filled in.

Expected openings

On the Grant Calendar, turn on the Expected openings layer. Muin learns a program’s cycle from the rounds it has seen and shows the next one, for example “Expected to open around Feb 2028 (even years; 2024 and 2026 rounds)”. Nothing is predicted without history. Once a program announces a date, the event reads “Opens 3 Feb 2028 (announced)”. Click an event to open the program page or Watch this page.

About this funder

About this funder shows what a funder has given, to whom, and whether it accepts applications. The Funder Research agent reads it from IRS grant records.

Open it from:

a match in Find grants (About this funder),
a tracked grant in Received Grants (the funder card on the grant),
Grant Seeking > Grantor Directory > Research.

It shows:

Giving by year, with cash grants and donated goods apart.
Typical cash grant: the middle value of its cash grants in the latest filing. Donated goods are shown separately.
Largest cash grant.
Donated goods, or None reported.
Applications: Accepts applications, Invitation only, or The return does not say.
Past grantees like you: recent grantees that share your state and focus.

Each line names its filing and year. A government program shows No IRS grant records: this is a government program. From the drawer you can Track this funder, Watch this funder’s grant page, Open in Grantor Directory, or Start a proposal.

Find prospects

Find prospects lists foundations that paid organizations like yours, from their public tax filings. Use it to find funders you have not heard of yet.

Organizations like yours are in your state, your revenue size band and your field. Your field is the NTEE code the IRS lists for your organization in its Exempt Organizations Business Master File, refreshed monthly. When fewer than 7 organizations in your field have public filings, or the IRS lists no code for you, the list matches on state and size only and says so.

Go to Grant Seeking > Grantor Directory and click Find prospects.
Each foundation shows how much it gave to organizations like yours, for example “4 grants to 3 organizations like yours, $45,000 in cash, latest in 2024”, with the grants behind it and a Source: IRS Form 990-PF grants paid link to the filing.
Click About this funder to research it, or Save as prospect to add it to your Grantor Directory at the Prospect stage. A foundation already in your directory reads Already in your directory. Saving the same foundation twice never adds it twice.

Foundations that accept no unsolicited applications and donor-advised fund sponsors are left out and counted, for example 3 left out: 2 invitation-only, 1 donor-advised.

If the list is empty it reads No prospects found yet and says why:

Add your EIN in Company Profile so we can find the funders of organizations like yours. Prospects are found from your EIN.
Widen your service area or add programs in Company Profile. No foundation paid an organization like yours yet.

Click Open Company Profile to fix either one.

With the Foundation Prospecting workflow turned on (Workflows > Catalog), Muin runs this search each month and saves new foundations to your Grantor Directory as prospects. It never saves the same foundation twice.

Before you apply

Every proposal opens with the Before you apply card: the registrations and standing a funder will check before it accepts your application.

The checks: IRS exempt status, annual filings, SAM.gov registration, and state charity registration where the state publishes it.
Each check reads Passed, Needs attention (with Fix this), Could not check today (with Try again), Not checked: this state does not publish registrations, or Not required, with its source and the date it was read.
The summary reads Ready to apply: 4 of 4 checks passed only when every counted check passed. A check that could not run keeps it from reading ready.
UEI: the 12-character ID from SAM.gov. Federal programs require an active registration.

The card never blocks the interview. See Grants Management for the interview and the cited draft.

Work on a proposal

Open a tracked grant in Grant Seeking > Received Grants and click Start a proposal. Drafting is included in Grant Finder (paid) and the Grants Solution, and in every Plan. The interview, the cited draft and the gap tasks are described in Grants Management.

Download it as Word or PDF

Once any section has text, the proposal shows Download Word and Download PDF. The file has each drafted section under its heading. Use Word to format it for the funder’s own form.

Attachments

The Attachments panel on the proposal keeps the files that go with the application, such as the budget, letters of support and your IRS letter. Drop files on it, or click it to choose files. Click a file to download it. Delete file asks first.

Proposals follow the funder’s application

Muin reads what each funder asks for and builds the proposal around it.

What is read

The grant’s application page and up to 3 guidance PDFs it links to.
Or instructions you upload: a PDF, Word or text file up to 10 MB, or pasted text.

From these Muin takes the questions in the funder’s order and wording, each question’s limit (words, characters or pages), formatting rules, required attachments, certifications and the scoring rubric.

Every item keeps a quote from the funder’s text. An item whose quote cannot be found in the source is dropped, so nothing on the list is invented.

How the proposal follows it

A proposal started after the instructions are read has one section per funder question, in the funder’s order, with the question shown above the section.
Each draft section is written to the question’s limit.
When nothing could be read, the proposal uses the standard sections and says so: No application instructions found; standard structure used. Upload the funder’s instructions to match them.
A proposal started before the instructions were read keeps the standard sections. Start a new proposal for the grant to follow the funder’s questions.

Length limits

Each section with a limit shows its length, for example 312 of 300 words, over by 12. A page limit is counted as an approximate number of words. Text over the limit is flagged, never cut. You decide what to shorten.

The checklist

The The funder’s application card at the top of the proposal lists every requirement against the proposal, with a count such as 7 of 11 requirements ready:

Status	Meaning
Answered	The section is written, or a file is attached for this requirement
Needs your input	Not drafted yet, or the draft still has facts to provide
Over limit by N words	The section is longer than the funder allows
Attachment needed	Attach this document to the proposal
Certification needed	Sign this certification and attach it
Check formatting	A formatting rule to check in the exported file. Not counted in the total
Not found	The proposal has no section for this question

Click Go to section to open a question’s section. For an attachment or certification, click Attach a file for this: the Attachments panel opens with that requirement chosen, and uploading the file marks it Answered.

The Before you apply card counts the requirements that are not ready yet.

Upload the funder’s instructions

Open the proposal and click Upload funder instructions on the checklist.
Choose a PDF, Word or text file, or paste the instructions.
Click Read instructions.

Reading takes a few minutes. The checklist updates when it is done. If the file cannot be read (for example a damaged or empty file), the read shows as failed with the reason; upload a different file or paste the text. Click Read again to read the grant’s application page again.

Deadline and renewal reminders

Muin reminds the person assigned to a grant. With no one assigned, it reminds the organization’s owners and admins. Reminders arrive by email, push notification and in Muin, once per reminder per person.

Reminder	When	For
Application due	7 days, 3 days and 1 day before the application deadline	Grants still at Identified or LOI Submitted
Time to renew	60 days and 30 days before the award period ends	Grants you won that have no renewal yet

Each reminder names the grant first, for example “Community Meals Fund: application due in 3 days”.

Renew a grant you won

A grant at Awarded, Agreement Signed, Funds Received, Active, Reporting or Completed shows Renew on its page.

Open the grant in Grant Seeking > Received Grants and click Renew.
Optionally set the Renewal application deadline (optional).
Click Start renewal.

Muin starts a new application at Identified with the same funder, fund, owner and terms, and the awarded amount as the amount to request. It copies the proposal text so you can update it. The award you won is not changed. The new grant shows Renewal of an earlier award, linked to the old one.

Each award can be renewed once. Clicking Renew on an award that already has a renewal opens that renewal.

Working for several organizations

Consultants and grant writers who help several organizations use one login. Each organization invites you as a member of its workspace. After you sign in, Muin asks you to Select a workspace. To change later, click the workspace name at the top of the page and pick another one. Each workspace keeps its own grants, profile and settings.

Fill in your profile from public filings

Better profiles give better matches. In Settings > Organization > Company Profile, Suggest from website and filings drafts your mission, programs, service area and budget from your website and your public tax filings. See Organization Profile.

Agents behind it

Agent	What it does
Grant Finder	Scans federal listings, IRS grant records, program pages for your area and your watched pages, and scores each grant against your profile
Funder Research	Reads a funder’s IRS grant records: giving per year, typical and largest cash grant, donated goods, past grantees like you, open or invitation only. Also finds prospects: foundations that paid organizations like yours
Organization Profile Builder	Drafts your Company Profile from your website and your public 990 filings; saves nothing until you choose Save
Proposal Drafter	Writes a proposal from your interview answers, the tracked grant and what is known about the funder; every figure names its source
Gap Collector	Turns each fact a proposal draft is missing into an inbox task for the grant’s contact, grouped by section; closes the task when the fact is in the draft

Find them in Agents > My agents. Open an agent’s card and choose Settings to change what it does.

The same grant tools are available in chat and to connected AI assistants. See MCP Tools.

FAQ

Can I sign up for Grant Finder on its own? Signup is for Muin as a whole. After you sign up, open Products > Grant Finder + Tracker and click Run setup.

Does looking at my matches use credits? No. Each scan uses AI credits. Opening saved results on Find grants or the Product Home uses none.

What happens after 5 tracked grants on the free plan? Track shows an upgrade card. The monthly ($39) and yearly ($349) plans have unlimited tracked grants. Your matches stay visible.

Where does the funder data come from? From the IRS 990 and 990-PF returns. Data as of shows the date of the newest return loaded.

Can I send the proposal in the funder’s format? Click Download Word, then paste or format it into the funder’s form. Download PDF gives a ready copy.

Who gets deadline reminders? The person assigned to the grant, or the owners and admins when no one is assigned. See Deadline and renewal reminders.

How do I apply again next year? Open the grant you won and click Renew. See Renew a grant you won.

I help several organizations. Do I need several logins? No. Each organization invites you, and you switch workspaces after you sign in.