Gradebook, Progress Sheets and Term Standing

A term’s record is built on the class hub: Gradebook for assessments and marks, Daily sheets for the sheets a parent signs, and Discipline for behavior records. Each child’s term standing pulls them together.

When you’d use this

You give quizzes and exams and want one number per child at the end of term.
Your handbook weights the grade by attendance, exams and participation, and you want Muin to match it.
A teacher keeps a daily memorization sheet that the parent signs.
You need to know which children are on track to be promoted.

What exists, and what does not

Be clear about the shape before you plan around it.

	Status
Assessments and marks per class	Yes
Grade categories and weights per program	Yes
Progress sheets a parent signs	Yes
Term standing and pass rules	Yes, on screen
Discipline records with an appeal	Yes
A printable or PDF report card	No
A transcript across terms	No

The term report is read on screen, by staff in the class and by the parent in the family portal. The only PDF in this area is a tuition statement, which a family downloads from their own payment history.

Assessments and marks

Class hub, Gradebook tab.

An assessment belongs to a subject, carries a name, a kind, a date, a maximum score and a weight. The kinds are quiz, test, exam, assignment, project, homework, participation, memorization, final and other.

A mark carries a score, and may be recorded, excused, missing or incomplete. A mark can also carry a comment, and it keeps its revision history.

Due dates and finalizing

Give an assessment a due date on the class gradebook, and finalize it when the marking is done.

A finalized assessment refuses marks, all of them and not the odd row, because a locked assessment is not a typo in one mark. The refusal names its way out, and the way out is reachable: the same teacher who can lock it can reopen it, on the same permission.

A due date is optional, and clearing one is an explicit act rather than a side effect, because a project that slips to no fixed deadline is an ordinary thing for a school to do. If you clear a due date by hand, Muin asks you to say so: “Say which day the work is due, or clear the due date instead.”

The deadline reminder is for staff, not families. It tells the teacher and the coordinator when a deadline is close and the marks are not finalized, so finishing the marking stops it. Families meet due dates on the published calendar instead, because one email per assignment to every parent is the kind of message people learn to ignore. The reminder is off until you turn it on.

Weighting the grade

Set the categories and their weights once per program, so every class in it is graded the same way. Each assessment’s own weight still applies inside its category.

Four kinds of category:

Assessments: the marks you already enter.
Attendance: present counts 1, late counts half, an unexcused absence counts 0, and an unmarked register counts neither way. Lateness is the same lateness the register already works out, so the two cannot disagree. You can forgive the first few excused absences of the term: they drop out of the total rather than counting as zero.
Participation: a seminar, retreat or other dated event can carry marks. Class sessions are excluded, because attendance already grades those.
Progress sheets: a published sheet’s own score rolls up. Nothing is re-scored, so changing the points tomorrow cannot restate a sheet a parent already signed.

A program with no categories keeps exactly the average it had before. This is opt-in. The number does not move until you add a category.

Pass rules and graduation

Pass rules sit on the same card: an overall promotion mark, a required mark on the subjects you flag, and a minimum attendance percentage. Each child then reads as on track, at risk, or not enough evidence. A rule nobody has fed yet is undecided, never failed. The parent sees the same standing the teacher does.

A graduation checklist is also per program: a position reached on a sheet, a final sheet passed, and approved service hours. An empty checklist is never complete.

Progress sheets, and the parent’s signature

Class hub, Daily sheets tab.

You build the sheet once as a form, a memorization record or a weekly goal sheet or a behavior note or a monthly report, and it becomes a tab on every class in that program.

The teacher opens the class, picks the day, and fills one row per child. Counters add up as they type, so a mistake count becomes a score without anyone doing arithmetic. It works on a phone, and it saves offline and sends when the signal comes back.

One sheet per child per period. Saving again the same day edits that day’s record rather than opening a second one, so a correction never doubles the history.

Nothing reaches a family until the teacher sends it. A saved sheet is a draft; publishing is what tells the parent, and it tells them once. The email names the child and carries a link, and the sheet itself stays behind sign-in.

The parent signs with one button and can add a reply the teacher reads. A sheet edited after they signed says so. You can require the signature, and you can hold further recording after a set number of unsigned days so the gap is visible rather than quietly growing.

Teachers see who has not signed on the class itself. Staff alerts for a run of failed sheets, a sheet unsigned too long, or a child present with no sheet are all available and all off until you turn them on.

Memorization programs

There is no separate hifz schema. Memorization is an assessment kind and a progress-sheet template, which is why a Qur’an program that progresses per child needs no level ladder at all and still gets a full record of what each child has covered.

Discipline records

Class hub, Discipline tab. The level is worked out rather than typed.

The teacher picks the category and writes what happened. Muin counts the child’s earlier records in that same category inside the term and letters this one from the ladder you configured, so two staff cannot disagree about whether this is a second or a third offense. The ladder is capped: a fourth offense on a three-rung ladder stays at the top rung rather than inventing a consequence your handbook does not have.

Only published records count, and only days earlier than this one, so correcting a record cannot raise its own level, and a record filed late cannot re-letter one a parent already signed.

The parent is written to from the level you choose, usually the second. A first offense is recorded without emailing anybody.

Appeals are built in. The parent gets an Appeal button on the same card for the number of school days you allow, counted from when the record was published, and your program’s closures do not eat the window. The appeal lands in your office’s queue as an approval, and is deliberately not assigned to the teacher who wrote the record.

A device policy works the same way, with one addition: a held item is released only to an adult on the child’s own list, recorded by name, and a second release is refused naming who already took it.

What it affects

Marks and attendance both feed the term standing, so a register taken late changes a grade.
A published progress sheet notifies the guardian, if you enabled that notice.
Discipline records at or above the level you chose email the parent and open an appeal window.
Pass rules decide what the child and the parent read as their standing.
Year-end progression moves children up their level ladder; the graduation checklist is what marks a leaver.

When it goes wrong

What you see	Why	What to do
Marks are refused on an assessment	It is finalized	Reopen the assessment, mark, then finalize again. The same permission that locks it unlocks it
“Say which day the work is due, or clear the due date instead.”	A due date was half-entered	Give a date, or clear it deliberately
The term average did not change after adding categories	A program with no categories keeps the plain average	Check the weights add up and that each category has something in it
A child reads not enough evidence	No marks or no register yet for the rules you set	That is correct, and never a fail. It resolves as the term fills
A parent says they never got the sheet	A saved sheet is a draft	Publish it. Publishing is what notifies, and it notifies once
“The window to appeal this closed on 3 October.”	The appeal window has passed	Handle it off-system, or republish the record if it was wrong
“The teacher changed this sheet after you signed.”	The sheet was edited post-signature	The parent re-signs; the notice is deliberate

Next step

See what the family sees: The parent portal.