Falaah Falaah AI

Reconciling Grant Payments

Match money leaving your bank for grants you award to the approved grant disbursement it pays, from the All Transactions register.

When your organization pays out a grant, the money leaves your bank as a wire or transfer. Muin compares these outgoing payments with grant disbursements that are approved or scheduled and suggests the one that was paid.

Where to find it

Finance → Reconciliation → All Transactions, then set the Surface filter to Grant payment. The register is the one list of bank rows, so these rows also appear there with no filter.

You need permission to view ledger reconciliation to see these rows, and permission to change it to match them. Marking a row N/A needs permission to manage ledger reconciliation. The Finance Officer role has all three.

How Muin finds the match

Muin looks only at money going out. It compares the amount with the disbursement, looks for the grant number or the grantee’s name in the bank description, and checks the date (within 30 days). A match at or above the grant auto-confirm level (0.95 by default) is confirmed without review. In Settings this level is listed as Grant outbound.

You can change the auto-confirm level in Finance → Reconciliation → Settings under Auto-confirm thresholds (0.50 to 1.00). A higher number means fewer automatic matches and more rows for you to review.

Matching a row

  1. Open Finance, then Reconciliation, then All Transactions.
  2. In the filters, set Surface to Grant payment. Only outgoing grant payments show.
  3. Click a row. The drawer shows the bank row, Muin’s suggestion and the candidate records.
  4. If the suggestion is right, press its button. If not, press Different action → and choose from More options.
  5. If the row is not a grant payment at all, choose Mark as N/A in More options. Only people who can manage ledger reconciliation see this action.

What each status means

Status in All Transactions What it means
Needs review Muin has not confirmed a match. Open the row and pick a record or another action.
Matched (or the record type, such as Payroll or Grant) The bank row is linked to its record.
Marked not applicable Someone marked the row N/A. It is left out of reports. Open the row to see why, or undo it.

Common problems

  • The disbursement is not approved yet. Only approved or scheduled disbursements are candidates. Approve it first, then open the row again.
  • A bank fee changed the amount. A wire fee taken from the same debit makes the amounts differ. Match it by hand.
  • No rows at all. The empty view reads “Outbound grant payments matched against your disbursement records.” Press Open grant disbursements.