Falaah Falaah AI

Reconciling Affiliate Payouts

Match money leaving your bank for affiliate commissions to the approved affiliate payout, from the All Transactions register.

When you pay affiliates their commission, the money leaves your bank in one debit per payout. Muin compares these debits with affiliate payouts that are approved or processing and suggests the one that was paid.

Where to find it

Finance → Reconciliation → All Transactions, then set the Surface filter to Affiliate payout. The register is the one list of bank rows, so these rows also appear there with no filter.

You need permission to view ledger reconciliation to see these rows, and permission to change it to match them. Marking a row N/A needs permission to manage ledger reconciliation. The Finance Officer role has all three.

How Muin finds the match

Muin looks only at money going out. It compares the amount with the payout, looks for words such as “affiliate” or “commission” in the bank description, and checks the date (within 14 days). A match at or above the affiliate payout auto-confirm level (0.90 by default) is confirmed without review.

You can change the auto-confirm level in Finance → Reconciliation → Settings under Auto-confirm thresholds (0.50 to 1.00). A higher number means fewer automatic matches and more rows for you to review.

Matching a row

  1. Open Finance, then Reconciliation, then All Transactions.
  2. In the filters, set Surface to Affiliate payout. Only affiliate payouts show.
  3. Click a row. The drawer shows the bank row, Muin’s suggestion and the candidate records.
  4. If the suggestion is right, press its button. If not, press Different action → and choose from More options.
  5. If the row is not an affiliate payout at all, choose Mark as N/A in More options. Only people who can manage ledger reconciliation see this action.

What each status means

Status in All Transactions What it means
Needs review Muin has not confirmed a match. Open the row and pick a record or another action.
Matched (or the record type, such as Payroll or Grant) The bank row is linked to its record.
Marked not applicable Someone marked the row N/A. It is left out of reports. Open the row to see why, or undo it.

Common problems

  • Several payouts in one debit. If your bank shows one debit for several affiliates, no single payout has the same amount. Match it by hand.
  • The payout is still pending approval. Only approved or processing payouts are candidates.
  • No rows at all. The empty view reads “Affiliate payout debits matched against affiliate ledger entries.” Press Open affiliates.