Falaah Falaah AI

Reconciling POS Cash Deposits

Match the cash you deposit at the bank to the POS cash session it came from, from the All Transactions register.

Cash taken at your point of sale is counted in a cash session and then carried to the bank. Muin compares each bank deposit with cash sessions that are in transit to the bank and suggests the one it came from.

Where to find it

Finance → Reconciliation → All Transactions, then set the Surface filter to POS cash. The register is the one list of bank rows, so these rows also appear there with no filter.

You need permission to view ledger reconciliation to see these rows, and permission to change it to match them. Marking a row N/A needs permission to manage ledger reconciliation. The Finance Officer role has all three.

How Muin finds the match

Muin looks only at money coming in and only at cash sessions in transit (the cash has left the till for the bank). It compares the amount, looks for words such as “cash deposit” or “branch deposit” in the bank description, and checks the date (up to 7 days after the session). A match at or above the POS cash auto-confirm level (0.99 by default) is confirmed without review, so most cash deposits wait for your review.

You can change the auto-confirm level in Finance → Reconciliation → Settings under Auto-confirm thresholds (0.50 to 1.00). A higher number means fewer automatic matches and more rows for you to review.

Matching a row

  1. Open Finance, then Reconciliation, then All Transactions.
  2. In the filters, set Surface to POS cash. Only POS cash deposits show.
  3. Click a row. The drawer shows the bank row, Muin’s suggestion and the candidate records.
  4. If the suggestion is right, press its button. If not, press Different action → and choose from More options.
  5. If the row is not a cash deposit at all, choose Mark as N/A in More options. Only people who can manage ledger reconciliation see this action.

What each status means

Status in All Transactions What it means
Needs review Muin has not confirmed a match. Open the row and pick a record or another action.
Matched (or the record type, such as Payroll or Grant) The bank row is linked to its record.
Marked not applicable Someone marked the row N/A. It is left out of reports. Open the row to see why, or undo it.

Common problems

  • The cash was miscounted. If the deposit differs from the counted session, the amounts do not match. Check the session count, then match by hand.
  • The session was not sent to the bank. A session that is still open or not marked in transit is not a candidate.
  • No rows at all. The empty view reads “Bank deposits matched against your POS cash sessions.” Press Open POS sessions.